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Exhibition Management

For booth contractors: design approvals, rental orders and payments across every show, in one portal.

Discuss your workflow
  • Online exhibitor manual
  • Booking and payment portal
  • Contractor and exhibitor passes

Sound familiar?

Why approvals and orders across several shows wear a team down

  1. Booth Design Version Confusion

    Managing design approvals via email leads to mixed-up PDF versions (v1, v2, final). Inspecting or approving the wrong blueprint causes major safety issues on build-up day.

  2. Exhausting Re-Assessment Loops

    When a booth design is rejected for height limits or missing risk assessments, tracking whether the exhibitor resubmitted the corrected design becomes a manual headache.

  3. Fascia Board Spelling Errors

    Receiving booth header wording through WhatsApp or handwritten forms leads to expensive signage re-printing mistakes at the exhibition hall.

  4. On-Site Order Chaos & Payment Chasing

    Exhibitors ordering extra chairs, spotlights, or power DBs during hall move-in creates long counter queues, stock shortages, and manual payment matching.

Clear skies ahead

What contractors use it for

  1. Online exhibitor manual

    Set up online exhibitor manual around the steps, rules and information your team already uses.

  2. Booking and payment portal

    Keep the people responsible for booking and payment portal working from one clear source of information.

  3. Contractor and exhibitor passes

    Make contractor and exhibitor passes easier to track, review and improve as the workflow grows.

Try it yourself

Review the booth designs

Tap a booth to approve its design or send it back. Everyone works from the latest approved version.

Your flight plan

A simple 4-step workflow for contractor project teams.

  1. 1

    Launch event portal & approval rules

    Set up your exhibition order microsite and configure booth design submission rules, height limits, and safety document requirements.

  2. 2

    Exhibitors submit designs & orders

    Exhibitors upload 3D booth blueprints, input fascia board company text, select rental items, and complete online payments.

  3. 3

    Review, assess & stamp approvals

    Contractors review submitted drawings online, add assessment comments, request revisions, and mark the final version as Approved.

  4. 4

    Export approved plans & packing lists

    Floor inspectors access verified booth designs on site while operation teams export master equipment summary lists for lorry loading.

A closer look at the process

One approved design, automatic packing lists, accounts in sync

  1. Single Approved Design Version

    The system archives older file uploads (v1, v2) and clearly tags the latest approved blueprint so hall floor inspectors never look at outdated drawings.

  2. Streamlined Re-Assessment Workflow

    Exhibitors get automated email alerts when a design is rejected, allowing them to view feedback comments and re-upload revised plans immediately.

  3. Automatic Operation Packing Lists

    Consolidate furniture and electrical orders across all booths into total equipment lists for lorry loading and site delivery.

Worth a detour

Modules for approvals, orders and workshop logistics

  • Booth Design Approval & Version Control Hub

    A specialized review portal where contractors inspect uploaded 3D booth drawings, public liability insurance, and risk assessments.

    Best for
    • 3D Blueprint Review
    • Version History
    • Approved Stamp

  • Instant Event Microsite Generator

    A tool that lets contractors generate a new branded order portal for any upcoming exhibition in a few clicks.

    Best for
    • 1-Click Setup
    • Custom URL
    • Multi-Event Portal

  • Shell Scheme Fascia Board Name Collector

    An online form field where exhibitors type their exact company name and booth number for fascia board printing.

    Best for
    • Signage Wording
    • Character Limit
    • Spelling Accuracy

  • Digital Rental Furniture & Electrical Catalog

    An e-commerce style catalog displaying available rental items like chairs, tables, showcases, spotlights, and power sockets.

    Best for
    • Item Photos
    • Stock Limits
    • Price Tiers

  • Automatic Deadline Surcharge Engine

    A dynamic pricing rule engine that automatically increases rental prices after the official deadline date passes.

    Best for
    • Early Bird Rates
    • Late Surcharge
    • Automated Pricing

  • Online Payment & Auto Invoicing

    Integrated local payment gateway processing FPX bank transfers, credit cards, and e-wallets with instant tax invoicing.

    Best for
    • Online Banking
    • Instant Receipt
    • Auto Invoice

  • Workshop Inventory & Packing List Generator

    A backend reporting tool that calculates the total quantity of every item ordered across all booths in a specific exhibition.

    Best for
    • Consolidated Report
    • Lorry Loading List
    • Stock Summary

  • Hall Floor Stand Installation Map & Checklist

    A mobile-friendly floor checklist for contractor site supervisors to track furniture and electrical installations booth by booth.

    Best for
    • Booth Dispatch
    • Floor Supervisor
    • Completion Tracking

  • Custom Booth Graphic File Uploader

    A file submission module for custom booth graphic prints, poster walls, and backdrop banner artwork.

    Best for
    • Artwork Upload
    • Print Spec Check
    • Production Queue

Where it is used

  • Official contractors serving several shows

    Each show gets its own microsite where exhibitors order furniture, electrical items and graphics.

  • Booth design approval

    Exhibitors upload their designs, and each revision is tracked until one version is approved.

  • Workshop teams preparing for move-in

    Packing lists are generated from the confirmed orders, so the right items go to the right booth.

Connect the parts of the workflow that should work together.

  • Our exhibition management system integrates smoothly with local Malaysian payment gateways (FPX online banking, credit cards), popular accounting software (SQL Accounting), and workshop inventory management tools.
  • Easily review booth designs, track resubmission versions, process exhibitor payments, and dispatch packing lists to workshop teams.
  • For guest sign-up and arrival, combine this with our Event Registration and Check-In & Badge Printing.
  • For LHDN e-Invoices on your bills and receipts, connect this system to our e-Invoice Integration.

Frequently Asked Questions

The portal keeps a complete history of all uploaded files (v1, v2, v3) along with assessment comments. When a resubmission is approved, the system clearly stamps it as the single active APPROVED design so floor teams never look at outdated drawings.

Yes! Contractors can select specific rejection reasons (e.g. height limit exceeded, missing electrical diagram) and leave direct notes so the exhibitor knows exactly what to fix before resubmitting.

You can set up a new microsite in under 5 minutes by cloning existing master rental catalogs and updating event dates and deadline rules.

The portal automatically consolidates all booth orders into master equipment summary reports, showing exact counts of chairs, tables, DB boxes, and spotlights needed for lorry loading.

Yes. All invoices, receipts, and payment transactions can be exported or synced directly with SQL Accounting, XML or Excel.

Beginning our descent

Visit Us

Come to our showroom in Bandar Sri Damansara. Seeing and trying the system yourself is better than any brochure.

  • Showroom & Lab

    A-05-05, Ativo Plaza, No. 1, Jalan PJU 9/1, Damansara Avenue, Bandar Sri Damansara, 52200 KL

    +603 7890 2655

    hello@frontdesk.my

  • Technical Service Center

    A-06-07, Ativo Plaza, No. 1, Jalan PJU 9/1, Damansara Avenue, Bandar Sri Damansara, 52200 KL

    +603 7890 2655

Cleared to land

Tell us what you need.

No lengthy documentation needed. Just tell us your current workflow and operational bottlenecks. Our team will analyze your requirements and return with a practical implementation plan, system scope, and transparent pricing.

  • Free 1-on-1 consultation
  • Custom system architecture & workflow plan
  • Transparent scope, hardware specs, & cost estimate

Best for

    Business purpose

    Data capture and follow-up

    Implementation example

    Request a consultation