Online Exhibitor Manual
One portal where exhibitors read the rules, submit forms, order booth services and pay.
Discuss your workflow- Exhibitor information hub
- Document submission
- Venue and contractor connection
Sound familiar?
Why running exhibitors by email and spreadsheet falls apart
Endless Email Chasing
Organizers spend hundreds of hours manually emailing individual exhibitors to collect risk assessments, safety forms, and booth plans.
Lost Orders and Payment Confusion
Processing PDF order forms and bank transfer slips manually creates missing requests, incorrect order counts, and billing errors.
Slow Contractor Communication
Forwarding electrical, furniture, and lighting orders to official booth contractors by email leads to delays on hall build-up day.
Lack of Operational Visibility
Without a central dashboard, it is difficult to see which exhibitors have not logged in, who missed form deadlines, or which payments are pending.
Clear skies ahead
What organisers use it for
Exhibitor information hub
Set up exhibitor information hub around the steps, rules and information your team already uses.
Document submission
Keep the people responsible for document submission working from one clear source of information.
Venue and contractor connection
Make venue and contractor connection easier to track, review and improve as the workflow grows.
Try it yourself
Tick off the exhibitor forms
Tap a form to submit it. Organisers see who has finished and who still needs a reminder.
Your flight plan
A simple 4-step workflow for exhibition organizers.
- 1
Provide exhibition rules & order forms
Share your technical manual, item price lists, deadline schedules, and official contractor contact details with our team.
- 2
Custom portal setup & testing
We configure your branded online exhibitor manual portal, electronic order forms, payment gateway, and contractor API links.
- 3
Automated email invitation dispatch
The system emails unique login links to confirmed exhibitors so they can read guidelines, submit forms, and order booth services.
- 4
Live backend monitoring & reporting
Organizers track real-time form submissions, view unpaid invoices, send email reminders, and export master operational reports.
A closer look at the process
Reminders sent for you, orders routed to contractors, accounts exported
Automated Login & Deadline Reminders
The portal automatically identifies exhibitors who have not logged in or completed forms, sending scheduled reminder emails without manual effort.
Direct API Contractor Routing
Orders for extra lighting, furniture, or power sockets route directly to official booth contractors through API connections.
Instant Invoicing & Accounting Export
Generate official quotations, tax invoices, and receipts automatically, with 1-click exports for SQL Accounting, AutoCount, or Excel.
Worth a detour
Modules for exhibitor tasks, orders and reporting
Digital Exhibitor Manual & Rules Reader
A digital document portal where exhibitors review hall regulations, move-in schedules, and acknowledge safety rules online.
Best for
Exhibitor Badge & VIP List Management
A portal form where exhibitors submit staff badge names, nominate VIP guests, and buy extra passes online.
Best for
Direct API Contractor Order Gateway
An order portal for extra furniture, power sockets, and spotlighting that connects directly to official booth contractors via API.
Best for
Invoicing, Quotation & Accounting Sync
A built-in financial engine that generates instant quotations, tax invoices, and receipts with online payment gateway integration.
Best for
Official Stand Contractor Nomination
A specialized form for custom-built booth exhibitors to submit non-official contractor details, booth designs, and safety documents.
Best for
Sponsorship & On-Site Ad Slot Booking
A digital catalog where exhibitors browse and book remaining hall sponsorship packages, digital screen ads, or lanyard branding.
Best for
Organizer Real-Time Status Dashboard
An admin monitoring dashboard that shows which exhibitors have logged in, paid, or missed required document deadlines.
Best for
Automated Email Dispatch & Deadline Chaser
An automated communication tool that emails unique login credentials to exhibitors and sends scheduled deadline reminder alerts.
Best for
Fascia Board & Directory Form
A standardized submission form for exhibitors to enter exact fascia board company names and print directory product listings.
Best for
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Where it is used
Trade show organisers
Exhibitors read the rules, submit their forms and order booth services in one portal.
Shows with many deadlines
Reminder emails go out automatically to exhibitors who have not submitted a form.
Organiser operations teams
A dashboard shows which exhibitors are complete, and orders are passed to the appointed contractors.
Connect the parts of the workflow that should work together.
- Our online exhibitor manual platform integrates smoothly with official contractor ERP portals, FPX and credit card payment gateways, accounting software (SQL Accounting), and email automation tools.
- Easily route furniture orders to contractors, issue tax invoices, and sync badge registration data directly to on-site check-in kiosks.
- For guest sign-up and arrival, combine this with our Event Registration and Check-In & Badge Printing.
- For LHDN e-Invoices on your bills and receipts, connect this system to our e-Invoice Integration.