Venue & Coworking Booking
Room bookings, online payment, live door displays and app-based door access in one system.
Discuss your workflow- Room Setup and Rate Management
- Online User Registration and Booking
- Integrated Payment Gateway
- Real-Time Room Display Signage
Sound familiar?
When room schedules and door keys are managed by hand
Double Bookings and Scheduling Conflicts
Paper and spreadsheet-based booking records can make it difficult to confirm room availability, resulting in double bookings and scheduling disputes.
Meeting Interruptions at Room Entrances
Without a room display showing the current booking, people may interrupt active meetings to check whether the space is available.
Manual Key Handover and Lost Access Cards
Physical key and access-card handovers require staff coordination and create security risks when keys or cards are misplaced.
Unpaid Room Reservations
Reservations made without advance payment or a deposit can result in last-minute cancellations and unused rooms.
Limited Visibility into Room Utilisation
Without reliable utilisation reports, facility teams cannot easily identify popular rooms, peak booking periods or underused spaces.
Uncontrolled Access Outside Booking Hours
Traditional keys and access cards may allow users to enter rooms outside their authorised booking periods.
Clear skies ahead
Features for bookings and door access
Room Setup and Rate Management
Configure room details, maximum capacity, hourly or daily rental rates, deposit requirements and cleaning buffer periods.
Online User Registration and Booking
Allow internal staff or public users to create an account, review room availability and reserve suitable time slots.
Integrated Payment Gateway
Collect room deposits and full payments through supported credit cards, online banking services or e-wallets.
Real-Time Room Display Signage
Update external LED display panels with the current booking title, booking holder and upcoming room schedule.
App-Based Door Lock Control
Allow authorised users to unlock connected room doors through the mobile app during their active booking period.
Automatic Access Expiry
Automatically disable door-unlock permission when the user’s booking period ends.
Digital Receipts and Booking Passes
Send booking confirmations, digital access passes, payment receipts and app login instructions through email or SMS.
Centralised Multi-Venue Administration
Manage meeting rooms, conference halls and event spaces across multiple floors or locations from one central dashboard.
Room Utilisation and Financial Reports
Review room utilisation, peak booking periods, cancellation records and venue rental revenue.
Try it yourself
Book a meeting room
Tap the hours you want. Booked hours are locked, so two people cannot book the same slot.
Your flight plan
Simple Steps from Room Setup to App-Based Door Access
- 1
Configure Rooms and Rental Rules
Configure room layouts, rental rates and available time slots, then connect compatible door locks and LED display hardware.
- 2
Register and Book a Room Online
The user selects an available time slot, provides the required registration details and completes any required payment online.
- 3
Update the Room Display Automatically
The LED screen outside the room displays the current booking information and upcoming daily schedule.
- 4
Unlock the Door Through the Mobile App
During the active booking period, the user can unlock the connected door through the mobile app. Access is automatically disabled when the booking ends.
A closer look at the process
Doors open by app, displays update live, access ends on time
App-Based Access During Bookings
Users can unlock connected room doors through the mobile app during their authorised booking periods without collecting physical keys.
Real-Time Room Display Updates
The LED display outside each room shows the current booking information and upcoming schedule.
Automatic Access Expiry
Once session time ends, the app revokes unlock permission so user cannot unlock the door anymore.
Where it is used
Coworking spaces
Members book a meeting room, pay online and open the door from the app during their slot.
Training and event venues
A screen outside each room shows the current and next booking.
Operators with several locations
All venues are managed from one admin panel, and door access ends when the booking does.
Connect the parts of the workflow that should work together.
- Our venue booking system can integrate with smart door locks, mobile access-control apps, room-display panels, online payment gateways and accounting platforms such as SQL Accounting.
- Booking schedules, payment records and time-limited access permissions can be synchronised automatically, reducing manual data entry.
- For LHDN e-Invoices on your bills and receipts, connect this system to our e-Invoice Integration.